Easily search for files within the shared drive by right clicking and selecting Search Within.
Star important documents or folders by right clicking on the file or folder and clicking Add to Starred.
Google Workspace has a lot of features that help maximize your team’s time and effort. Now that your team is working efficiently in a Google shared drive, it’s important to keep the positive momentum by maintaining and managing your files effectively. It is always a good idea to double check the formatting on any uploaded documents that you add to your Google shared drive. Depending on the format of your original document, you may need to make some changes once it is uploaded.
You can also drag and drop existing documents into your Google shared drive.
Google Workspace supports most commonly used office documents, such as Google Docs, Google Sheets, and Google Slides.
Create files within your folders by clicking on the + icon and selecting the type of file you want to create.
You can also drag and drop your folder into the drive.
In your shared drive, click on the + icon and select Folder Upload to load an existing folder in your Google shared drive.
Organizing your files in titled folders will help everyone on your team access the documents they need quickly and easily.
In your shared drive, click on the + icon and select Folder to create a new folder.
Whether you have an existing document to upload or are creating a file from scratch, Google Shared Drives make it easy to collaborate and communicate. Now that your team is set up, it’s time to add files so that you can get to work. Viewers can only view existing files within the shared drive but cannot make any modifications or comments.
Commenter: Commenters can view and comment on files within the shared drive.
They can create and modify files, but cannot move them to the trash or within the shared drive.
Contributor: Contributors are the main editors and content creators within the shared drive.
Content Managers can add and edit files, including moving them within the shared drive.
Content Manager: New members are Content Managers by default.
They can also add and remove members, as well as change member access. Managers can create, delete, and modify files. Google shared drives offer five access levels (and we have an article all about shared drive permissions), but to quickly summarize, these levels are: If you want to change their access, click the down arrow next to the member’s name and choose the appropriate permission level.
New members are automatically added as Content Managers.
You can also add members in bulk by adding a Google group. You can use their name or gmail address to add them to the shared drive. This top-level permission allows you to add other members and edit their permissions.
As the creator of the new Google shared drive, you are the manager.
Click the + button to create a new shared drive.
#How to share a google drive link with someone full#
It should be in the left-hand menu if using a full computer screen display.
In your Google Workspace, click on the Shared Drives icon to make your shared drive.
NOTE: Google Shared Drive Members must have Content Manager or Manager roles on a Shared Drive in order to sync and edit files in Google Drive File Stream.To begin with your shared Google drive, you will need to be using Google Workspace.
Google Drive for Desktop (formerly Drive File Stream) - Desktop application to access and manage files stored in Google Drive and Google Shared Drive.
(default) Content Manager - Add, edit, move, and delete files.
Manager - Manage content, members, and settings.
NOTE: Maximum # of members (and/or Google groups) is 600
Add new Member email addresses as needed and assign appropriate roles.
Find and open newly created Shared Drive.
Add additional members and set permissions:.
Shared Drives that are not associated with a department, college, or group, please choose a name that is descriptive that would make sense to your and your group.
Enter a title for your New Shared Drive using naming convention (ex.
Click + New toward the upper-left of the screen.
If you do not see Shared Drives as an option, verify that you are logged in using your University account and not your personal account.
In the left navigation, right click Shared Drives.
Faculty, staff, current students, and sponsored accounts can create a Google Shared Drive. Google Shared Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.